2023 Advisor Kick-Off - Two options to attend (only need to attend one)

Both options are in-person at the OSU Extension Office, 490 S. Broad St., Canfield

Saturday, January 21, 2023

10:00 a.m. – 12:00p.m.

At the OSU Extension Office 

OR

Tuesday, January 24, 2023

6:30pm - 8:30pm

At the OSU Extension Office

It is required that at least one advisor from every club must attend.

All 4-H Volunteers (advisors) are invited to attend.

The 4-H Kick-Off Event is an opportunity to get ready for the 2023 4-H Year. Information will be given out on all the events and opportunities that will be coming up during the 2023 4-H Year. Also, you will receive your yearly required 1.50 Child Abuse Training (every volunteer is required to go through the training every year to continue their volunteer status).

4-H Volunteer (Advisor) Annual 1.50 Child Abuse Prevention and Reporting Training Expectations

• All 4-H Volunteers must complete the 1.50 Policy on Child Abuse Prevention Training by April 1, 2022 to maintain your volunteer status.
• 1.50 Child Abuse Prevention Trainings will be conducted:
  • 4-H Volunteer Kick-Off 
  • More trainings will be scheduled and announced in January
• You also have the option of completing the Child Abuse & Neglect Recognition and Reporting Training Policy 1.50 online. The instructions for completing the
  training online are:
  • Visit this self-registration link: Registration link for 2023 coming soon - it is currently being updated by the state 4-H office
  • Fill out the registration form. Name and email addresses are required. It is okay to enter “0” for phone number and zip code. Enter “NA” for title and company.
  • After filling out the registration form, you will receive two emails from Canvas Catalog. One email will ask you to complete your registration, the other will confirm your enrollment in your course(s).
  • After creating your account to complete required training, we encourage you to bookmark the login page at https://scarlet.instructure.com/login/canvas
  • Once you complete the course online, send an email to Beth at smith.11958@osu.edu and state that you have completed the course (I have to request completion certificates once I know someone hascompleted it)
  • If you need a hardcopy of these instructions, you can click here and download the instructions and print: 4-H Volunteer 1.50 Child Abuse Prevention Training Expectations - COMING SOON

Required Annual Club Forms

Each year there are a number of forms that each club must submit to the Extension Office. These are all listed below.

Due by Enrollment Deadline (April 1):

• Club Activity and Meeting List Required annually
• Club Constitution Required to be submitted annually with the head advisor and president signature
• Club Bylaws If a club has bylaws in addition to the club constitution a copy must be submitted annually
• Book Order Form As club members are required to submit their completed list of projects upon enrollment, book orders should also be placed at the close of the enrollment period
• Club Officer Form

Due at the close of the year (by January 1 of the following year):

• Annual Financial Summary
• Club Equipment Inventory

Financial Forms

As 4-H is a 501(c)(3) non-profit organization we have a duty to be transparent with our collection and use of funds. Below are a number of resources to help clubs understand various ways that they can and cannot fundraise in order to support club activities, as well as required annual reporting information.

• Sample SS4 Form If a volunteer is interested in starting a new 4-H club, this form has to be completed and submitted to the IRS in order to get a new EIN number for that club.
• Annual Financial Summary
• Mahoning County 4-H Endowment Funding Request Any organization may request funds from the Mahoning County 4-H Endowment, so long as the funds will be used to support positive youth development in Mahoning County. Endowment requests are typically due in May and reviewed in the following month.
• Fundraising Information for 4-H Clubs
• 4-H Club Information on Raffles and Lotteries
• 4-H Club Information on Establishing Sponsorships and Donors

Club Management Resources

To assist our club advisors and other volunteers with the work of managing clubs, members, and families, we are providing the following resources.

• Chartering Checklist This checklist is required when a club is first established and allows the Extension Educator to make sure that all necessary steps have been taken
• Parent Involvement Overview
• Meetings at a Glance Worksheet This worksheet will help clubs ensure that they are including all components of a club meeting on their agenda
• Maintaining Teen Involvement
• Club Meeting Wheel This chart will help guide advisors as they work with youth club leaders, to ensure that all members are engaged in club meetings, activities, and events
• Club Disbanding In the event that a club becomes inactive, this policy will ensure that the (former) advisor completes all necessary steps to close the club