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OSU Extension

College of Food, Agricultural, and Environmental Sciences

CFAES

Mahoning County

Club Management Resources

To assist our club advisors and other volunteers with the work of managing clubs, members, and families, we are providing the following resources.

  • Chartering Checklist: This checklist is required when a club is first established and allows the Extension Educator to make sure that all necessary steps have been taken
  • 4-H Club Handbook: This is a great resource to edit and give to all your club families to have all the information they need to thrive in your club.
  • Parent Involvement Overview: 4-H is a family affair! Or it should be, and this means that parents or guardians of your 4-H members should be an important part of your program. Parent involvement is one of the keys to a successful 4-H club.
  • Meetings at a Glance Worksheet: This worksheet will help clubs ensure that they are including all components of a club meeting on their agenda

  • Making Club Meetings Matter: A list of resources to help make your club meetings better and a guide on how to assess and evaluate your club as well.

  • Making the Best 4-H Clubs Better Curriculum for Club Leaders: A collection of ready-to-use lessons, handouts, and resources to help advisors strengthen their club, develop members’ communication and leadership skills, and, in general, make the best better. 

  • Grab & Go Meeting Toolkit: This kit provides 4-H volunteers and teen leaders with seven (7) club meeting agendas to help plan for the 4-H year.

  • Maintaining Teen Involvement: Keeping Older Youth Involved in 4-H Clubs
  • Club Meeting Wheel: This chart will help guide advisors as they work with youth club leaders, to ensure that all members are engaged in club meetings, activities, and events

  • Cloverbud Leader Resources: From volunteer training and videos to curriculum and just plain fun, this page provides links to resources that will help you make the most of your meetings.

  • Club Disbanding: In the event that a club becomes inactive, this policy will ensure that the (former) advisor completes all necessary steps to close the club

2025 4-H Project Guide

4-H Volunteer (Advisor) Annual 1.50 Child Abuse Prevention and Reporting Training Expectations

  • All 4-H Volunteers must complete the 1.50 Policy on Child Abuse Prevention Training by April 1st to maintain your volunteer status.
  • 1.50 Child Abuse Prevention Trainings will be conducted:
    • 4-H Volunteer Kick-Off 
    • More trainings will be scheduled and announced
  • You also have the option of completing the Child Abuse & Neglect Recognition and Reporting Training Policy 1.50 online. The instructions for completing the
    training online are:

Required Annual Club Forms

Each year there are a number of forms that each club must submit to the Extension Office. These are all listed below.

Due by Enrollment Deadline (April 1):

Due at the close of the year (by January 1 of the following year):

Financial Forms

As 4-H is a 501(c)(3) non-profit organization we have a duty to be transparent with our collection and use of funds. Below are a number of resources to help clubs understand various ways that they can and cannot fundraise in order to support club activities, as well as required annual reporting information.