COVID-19 Advisor Update

April 14, 2020

4-H Books during COVID-19

 

2020 4-H Calendar

2020 Advisor Kick-Off

 

Required Annual Club Forms

Each year there are a number of forms that each club must submit to the Extension Office. These are all listed below.

Due by Enrollment Deadline (April 1):

  • Club Activity and Meeting List Required annually
  • Club Constitution Required to be submitted annually with the head advisor and president signature
  • Club Bylaws If a club has bylaws in addition to the club constitution a copy must be submitted annually
  • Book Order Form As club members are required to submit their completed list of projects upon enrollment, book orders should also be placed at the close of the enrollment period
  • Club Officer Form

Due at the close of the year (by January 1 of the following year):

Financial Forms

As 4-H is a 501(c)(3) non-profit organization we have a duty to be transparent with our collection and use of funds. Below are a number of resources to help clubs understand various ways that they can and cannot fundraise in order to support club activities, as well as required annual reporting information.

Club Management Resources

To assist our club advisors and other volunteers with the work of managing clubs, members, and families, we are providing the following resources.

  • Chartering Checklist This checklist is required when a club is first established and allows the Extension Educator to make sure that all necessary steps have been taken
  • Parent Involvement Overview
  • Meetings at a Glance Worksheet This worksheet will help clubs ensure that they are including all components of a club meeting on their agenda
  • Maintaining Teen Involvement
  • Club Meeting Wheel This chart will help guide advisors as they work with youth club leaders, to ensure that all members are engaged in club meetings, activities, and events
  • Club Disbanding In the event that a club becomes inactive, this policy will ensure that the (former) advisor completes all necessary steps to close the club